Coordinator Resources

Director and Coordinator Resources

The following Director and Coordinator Resources are available on this website: 

• Course Catalog
• Course Rosters and Registration
• Visiting Student Information 
• Canvas Course Management System
• Course Orientation and Student Notification
• Course Syllabi
• Course Absence and Injury
• Academic Calendar
• Course Specific Absence Practices
• Worker's Compensation Injury
• Student Assessment
• Reporting Student Final Grades
• Course Evaluation

Course Catalog

MD Program Course Catalog

Coordinators should be familiar with the course information provided in the course catalog. The Course Catalog is reviewed annually for the upcoming academic year; however, updates can be made on an as needed basis (eg. Contact information, locations, students allowed per rotation). See below for further information on using the catalog:

VSAS Catalog Instructions

Tools Catalog Instructions

For additional information, or to report catalog updates, please contact the Registrar: (somregistrar@hsc.utah.edu)

Course Rosters and Registration

Course Registration and Rosters (including enrollment dates, student information and waiting lists) are available to Course Directors and Coordinators through the following website:

Utah Medicine Tools website

Automated email notifications regarding course registration will be sent to the Course Coordinator; however, course rosters should be checked regularly as enrollment changes can occur daily.

**Research and Closed Course Enrollment must be approved by the offering department prior to course registration. No retroactive registration will be permitted.

For additional information regarding the Course Rosters and Registration, please contact Mike Aldred (mike.aldred@hsc.utah.edu).

Visiting Student information

All Visiting Student Information, including enrollment and admission requirements, must be communicated to the Office of Student Affairs for publication in the Course Catalog. 

Prior to the start of the rotation, Course Coordinators must provide visiting students with the following information: 

• Course Syllabi
• Course Orientation Information 
• Reporting Date, Time and Location

For additional information regarding Visiting Student Information, please contact Rholinda Lange (rholinda.lange@hsc.utah.edu).

Canvas Course Management System

All elective Course Directors and Coordinators are encouraged to employ Canvas, the University of Utah’s chosen learning management system, for course management and communication with students. UUSOM students use this system throughout Phases 1-3 of the curriculum and are very familiar with its use.

Canvas Course Template

Canvas Course Training

Additional Information

Course Orientation and Student Notification

Registered students should be notified 7-14 days prior to the start of the rotation. In addition to any departmental messages, please include the following information in an email:

• Canvas Orientation Information
• Reporting Date, Time and Location
• Canvas Course Information
• Course Syllabus
• Contact Information
• Electronic Medical Record (EMR) System Information

Course Syllabi

Elective Courses are required to provide a syllabus containing the following information: 

• Course Director and Coordinator Contact Information
• Brief Description of the Course
• Course Goals
• Course Format and Schedule 
• Required Texts and/or Reading 
• Assessments and Grading System
• Link to Student Handbook for: 
  • Medical Student Code of Ethics 
  • Standards of Conduct 
  • Technical Standards 
  • OEO Contact Information 
  • Grading System 
  • Grad or Score Appeal
  • Student Attendance and Expectations 
  • Mistreatment

Click here for the elective course syllabus template

For additional information regarding Elective Course Syllabi, please contact Rachael Smith (Rachael.smith@hsc.utah.edu).

Academic Calendars

A copy of the current Academic Calendar is available below: 

Academic Calendar

Course Directors and Course Coordinators should be aware of any School of Medicine activities in which students will need to be excused. 

Course Specific Absence Practices

Provided it is not in conflict with SOM Policies, Elective Courses retain the authority to determine the allowable number of absences a student may have and still successfully complete their courses.

Worker’s Compensation Injury

Students who experience a needle stick or other injury while attending to clinical duties are to be referred to the School of Medicine Worker's Compensation Injury Policy.

For question regarding the Worker's Compensation Injury Policy, please contact the Office of Student Affairs. 

Student Assessment

Course Coordinators are responsible for administering and collecting feedback from faculty for clinical and research electives. Course Coordinators will work alongside Course Directors to determine and submit the Student Final Course Grad. Sample Preceptor Evaluation of Student are available below: 

Sample Preceptor Evaluation of Student

Reporting Student Final Course Grades

Phase 4 Student Grades are due four weeks after the end of the registered course date. Reporting Final Course Grades in a timely manner is critical to ensure students receive current feedback about their performance, in addition to providing the department of Student Affairs with adequate time to include relevant coursework in MSPE transcripts, and to release diplomas at the conclusion of the academic year. 

Instructions for entering Student Elective Grades are available below: 

Entering Elective Grades in Tools

Uploading Elective Grades in Tools

Final grade submission will be monitored by the Administrative Program Coordinator in conjunction with the Assistant Dean for Clinical Curriculum.

For questions regarding Student Evaluations, please contact Roya Hagigholam (roya.hagigholam@hsc.utah.edu).

Course Evaluation

Sponsoring departments and/or divisions are responsible for the ongoing improvement and development of their elective courses and should conduct course evaluations on at least an annual basis. The suggested course evaluation includes evaluation of:

• Course Goals & Competencies
• Course Content
• Course Director, Instructors, Facilities
• Educational Methods
• Student Assessment and Grading
• Student surveys of preceptors and course
• Course Strengths
• Improvement Needs

Sample Course Evaluation Documents: 

• Student Evaluation of Preceptor
• Student Survey of Course
• Internal Audit Sample 

Course Coordinators should retain at least the prior five Annual Elective Course Evaluation Forms for periodic audit.

School of Medicine Contact Information