Coordinators should be familiar with the course information provided in the course catalog. The Course Catalog is reviewed annually for the upcoming academic year; however, updates can be made on an as needed basis (eg. Contact information, locations, students allowed per rotation). See below for further information on using the catalog:
For additional information, or to report catalog updates, please contact the Registrar.
Course Registration and Rosters (including enrollment dates, student information and waiting lists) are available to Course Directors and Coordinators through the following website:
Automated email notifications regarding course registration will be sent to the Course Coordinator; however, course rosters should be checked regularly as enrollment changes can occur daily.
**Research and Closed Course Enrollment must be approved by the offering department prior to course registration. No retroactive registration will be permitted.
For additional information regarding the Course Rosters and Registration, please contact Student Affairs Scheduling.
All elective Course Directors and Coordinators are encouraged to employ Canvas, the University of Utah’s chosen learning management system, for course management and communication with students. SFESOM students use this system throughout the curriculum and are very familiar with its use.
Registered students should be notified 7-14 days prior to the start of the rotation. In addition to any departmental messages, please include the following information in an email:
Elective Courses are required to provide a syllabus containing the following information:
Click here for the elective course syllabus template
For additional information regarding Elective Course Syllabi, please contact Patrick Bowles.
A copy of the current Academic Calendar is available below:
Course Directors and Course Coordinators should be aware of any School of Medicine activities in which students will need to be excused.
Provided it is not in conflict with SOM Policies, Elective Courses retain the authority to determine the allowable number of absences a student may have and still successfully complete their courses.
Elective Course Coordinators are responsible for administering and collecting feedback from faculty for clinical and research electives. Course Coordinators will work alongside Course Directors to determine and submit the Student Final Course Grade. Sample Preceptor Evaluation of Student are available below:
Required and elective course grades are due four weeks after the end of the registered course date. Reporting Final Course Grades in a timely manner is critical to ensure students receive current feedback about their performance, in addition to providing the department of Student Affairs with adequate time to include relevant coursework in MSPE transcripts, and to release diplomas at the conclusion of the academic year.
Instructions for entering Student Elective Grades are available below:
Entering Elective Grades in Tools
Final grade submission will be monitored by the Administrative Program Coordinator in conjunction with the Associate Dean of Curriculum.
For questions regarding Student Evaluations, please contact Shawn Shear.
Sponsoring departments and/or divisions are responsible for the ongoing improvement and development of their elective courses and should conduct course evaluations on at least an annual basis. The suggested course evaluation includes evaluation of:
Sample Course Evaluation Documents:
Course Coordinators should retain at least the prior five annual elective course evaluation Forms for periodic audit.
The Spencer Fox Eccles School of Medicine (SFESOM) at the University of Utah allows visiting medical students to participate in rotations here through the Association of American Medical Colleges (AAMC) Visiting Student Learning Opportunities (VSLO) Program. These rotations can be in-person or virtual. Visiting students apply to a visiting student rotation through VSLO:https://students-residents.aamc.org/visiting-student-learning-opportunities/visiting-student-learning-opportunities-vslo. Rotations offered by the Spencer Fox Eccles School of Medicine (SFESOM) at the University of Utah are listed in the catalog (link coming soon).
Important Things to Know:
Access:
VSLO System Navigation Tips:
You are in the VSLO portal, and visiting students have applied.
So your visiting student has submitted the correct post-decision documentation and their paperwork has been sent to HR for review. HR has approved this student's documentation and they are cleared for their rotation.
If a student decides not to rotate or doesn’t show up, what should I do? Please email the visitingstudents@hsc.utah.edu and let the visiting students team know.
Please CC the Visiting Students email address (VisitingStudents@hsc.utah.edu) on any evaluations you send to a student’s home school. Or you can send the visiting students team a quick email confirming that the evaluation has been submitted online.
Affiliation Agreements Process
If you would like to create a new VSLO course, please fill out this document and email it to the visiting students team at visitingstudents@hsc.utah.edu. (Document coming soon)
Coming soon!
When a visiting student submits their application to the VSLO portal, the Visiting Students team completes an eligibility check of their application to make sure the student meets some of our pre-decision requirements.
Coming Soon!
Please visit https://medicine.utah.edu/students/visiting regarding information on Housing, Parking, Public Transportation, and Campus Facilities.
Last Updated: December 22nd, 2025
Students who experience a needle stick or other injury while attending to clinical duties are to be referred to the School of Medicine Worker's Compensation Injury Policy.
For question regarding the Worker's Compensation Injury Policy, please contact the Office of Student Affairs.